By Calvin Gower, Marketing Coordinator, Trüpp.

Keeping an employee handbook up to date seems simple enough, but far more goes into it than most employers realize. Is your handbook ready to be updated? If you haven’t touched it in the past year, then the answer is a resounding yes! Your handbook isn’t a static tool that stays the same over time; it needs to adapt to changes as your business, industry, and various regulations evolve. Here are a few influences to keep tabs on that indicate when changes need to be made.

1. Modernization of the workplace

As the world advances so do the ways businesses operate. Modernization has significant effects on the way people communicate and how they work. The channels in which employees choose to communicate continue to evolve, which in turn, affects workplace protocols and policies around platforms and devices. Additionally, as technology advances, traditional ideas of how, when, and where we work may change. Any increased flexibility or modernization should be reflected in workplace policies.

2. Strategic changes to your business

As companies make strategic changes to further their success, related policy changes are often overlooked. Think about common transitions such as increasing employee count, or expanding to new locations. These types of shifts usually pair with classification and operational adjustments that have a ripple effect on handbook policies. Furthermore, when introducing a new service or entering a new sector, there may be different laws or regulations that could impact your policies and procedures.

3. Shifts in employment law landscape

Out of these three major influences, employment law updates are the most important to keep an eye on. While it may be easier to consider new laws coming into effect at the beginning of each year, there are constant changes on local, state, and federal levels throughout the year that require attention. Equally important is keeping an eye on hot button issues and trends that may influence employment law so that you are able to stay ahead of the curve with your internal policies.

As an employer, it is important to see the bigger picture when it comes to your policies and procedures. Being aware of the changes that can affect these will go a long way in maintaining your employee handbook–the backbone of a legally sound business.