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Offload benefits administration to a team of professionals
Benefits administration can be a significant drain on your HR and administrative staff. Keeping abreast of HIPAA, ACA, COBRA, and other changing healthcare and employee benefit regulations requires constant vigilance, and mistakes can be costly. Entrust your benefits administration to the professionals at Trüpp and free up your staff to focus on other business priorities. You can relax knowing that your benefits administration is handled by Trüpp’s competent benefits team with years of experience in HR, benefits, and employment law. Along with our Proven Process that ensures our services stay aligned with your business goals, our team follows proven best practices and is up-to-date on the latest legal requirements ensuring a smooth and compliant process.
Components of benefits administration outsourcing
As your benefits third-party administrator, Trüpp’s team of benefits specialists manages all aspects of employee benefits. Our process streamlines data management and transfer by making use of easy-to-use web-based forms and electronic tools to capture and submit relevant benefit details, significantly reducing the administrative burden.
- Broker and carrier coordination
- M-F/9 am ET to 5 pm PT employee support
- Dedicated benefits specialist who knows your company’s policies and procedures
- HRIS system for administration of employee benefits
- Simple, electronic methods for employer submissions of employee status changes
- Benefits invoice reconciliation
- Deduction and contribution change notifications to payroll
- Online employee self-service for benefit changes
Trüpp orchestrates your entire open enrollment, utilizing online tools and engaging communication platforms that ensure a streamlined and highly efficient process. Our model emphasizes an enhanced employee experience focused on easy access to benefits information while highlighting the uniqueness of your organization’s offerings.
- Online employee self-service for benefit changes
- Facilitation of the open enrollment process
- Communications to employees
- Open enrollment project management and meeting coordination
- Broker and carrier coordination
- Benefits information packets and 24/7 access to digital versions of all relevant benefit information
- Trüpp’s proprietary Benefits Quicklook™ summary of company benefits
Benefits enrollment has never been easier
Open enrollment is a snap with our technology-enabled employee benefits platform. Team members enjoy the convenience of a benefits election process that uses a familiar online shopping interface. Information is gathered electronically for streamlined administration and accuracy.
Why consider outsourcing with Trüpp
Benefits administration outsourcing FAQs
Companies who choose to offload their benefits administration to Trüpp enjoy a variety of advantages including:
- Freeing up staff to focus on other priorities
- Use of a state-of-the-art benefits technology platform and ticketing system
- Partnering with a team of experienced benefits specialists
- Up-to-date compliance with ERISA, HIPAA, ACA, COBRA, and other changing healthcare and employee benefit regulations
- Offloading open enrollment activities that are often overwhelming to internal staff
- Dedicated, US-based benefits specialist(s) to address employee questions and ensure timely enrollments
- Eliminating internal single point of vulnerability where only one staff member has access to employee benefits information
- Having access to a team of benefits resources that can contract and expand with the company’s needs
Trüpp’s Benefits team provides comprehensive benefits administration services. Our team of experts works hand-in-hand with your benefit brokers and carriers and serves as a convenient resource for your employees. Our team of specialists is equipped to manage the myriad of details required for employee benefits, including medical, dental, vision, 401(k), HSA, FSA, COBRA, commuter benefits, life insurance/AD&D, and disability insurance. Whether using your existing HR systems or Trüpp’s Benefits Administration platform (Employee Navigator), Trüpp ensures employee benefits are administered in a manner that is accurate, timely, and confidential.
During open enrollment, Trüpp coordinates with your brokers and benefit carriers, sets up new plan choices, and orchestrates the open enrollment process—offloading the time-consuming activities of setting up new and changed benefit plans, managing employee communication, and gathering enrollment information.
Trüpp serves as the daily point of contact for employee questions, new hire introduction to benefits, and benefits at employee separation.
Certainly not! Why fix what isn’t broken? Trüpp integrates with your current platforms and service providers to ensure a seamless transition. Unlike PEO providers that require you to switch to their platforms and benefit carriers, we get to know your business and weave our services into your existing framework. We may make suggestions if we find opportunities for greater efficiency, cost savings, or a better employee experience.
If you do not have a platform in place or would like to upgrade, we utilize Employee Navigator for an exceptional management and employee experience.
The onboarding process generally takes four to six weeks; we recommend getting started at least a few months before your open enrollment season. Our implementation process is carefully choreographed with clear action items and deliverables that ensure a comprehensive and smooth transition.
During the onboarding process, we do a thorough assessment of your company’s benefits program, platform, and administration process. With this information, we identify priorities, collaborate with your key contacts and benefits broker, and establish a timeline for ensuring a smooth transition. Once all the pieces are in place, we’ll provide your employees with an orientation and access instructions to the benefits portal. From this point, you can relax, knowing that your benefits administration and employee inquiries are being handled by an entire team of benefits specialists.
No, in fact, partnering with Trüpp generally results in an elevated experience with your broker. Brokers appreciate that we are covering the administration activities and allowing them to focus on curating benefits for your company and ensuring those benefits are serving your employees well. We have the systems in place to accommodate all that your broker has to offer to ensure enhanced offerings, carrier feeds, increased efficiency with open enrollment and benefits elections, and ticket management.
Trüpp greatly values your relationship with your benefits broker and seeks to enhance that experience by getting to know all the services and support your broker provides. We collaborate with your broker to establish a streamlined process for the coordination of employee enrollments, changes, and cancellations. We interface with your broker to properly administer activities related to employee benefits, including medical, dental, vision, 401k, HSA, FSA, COBRA, commuter benefits, life insurance/AD&D, and disability insurance.
Yes. If you do not have a platform in place, we utilize an industry-leading solution, Employee Navigator, which enables employees to access benefits information at any time from any internet-enabled device. Employee Navigator provides an exceptional employee experience and ensures a smooth Open Enrollment process.
Absolutely! During the onboarding process, we provide employee orientation and easy access instructions to the benefits portal. Trüpp assists with plan utilization, benefits platform support, and serves as the daily point of contact for employee benefits questions relate to the services we provide, new hire introduction to benefits, and benefits at employee separation.
Yes, employees have an email address and toll-free number dedicated to benefits administration services.
Trüpp has a service level agreement (SLA) to respond to requests within four business hours. Full resolution of requests will vary depending on the nature of the inquiry.
Absolutely! We have bilingual benefits specialists that are able to assist both English and Spanish speakers with benefits-related questions and support
Trüpp is a USA-based organization with benefits specialists located in the United States ready to provide personalized support for your management team and employees. We are not a large call center or off-shore service providing scripted responses. Each of our benefits specialists is a trained HR professional with years of benefits administration experience. We get to know your organization, act as an extension of your team, and are driven to contribute to the success of your organization.
Yes! Invoice reconciliation can be performed monthly for each carrier invoice to verify accurate enrollments and billing.
Yes! Trüpp assists organizations with their existing carrier feeds and can set up new feeds in your HR system or our benefits administration platform. By utilizing EDI/Carrier feeds – benefit plan and enrollment data are automatically delivered directly to the benefit carrier(s) for open enrollment, qualifying events, new enrollments, and address changes.
There are many components to COBRA requirements. We can manage all aspects of COBRA including eligibility, notifications, tracking, and communication. We offer two levels of service for Benefits Administration Outsourcing. Our comprehensive OPTIMIZE program includes full COBRA management. Our OFFLOAD service includes the creation and distribution of the Cobra rights annual notice.
Absolutely! We provide HR consulting services to our outsourcing clients as needed. This enables our clients to select the appropriate services required while adding additional projects and services as their business needs change.
Take your outsourcing program to the next level
And it’s all backed by our proven process
Our Proven Process has been designed to ensure that your HR program stays aligned with your business goals. From our initial interactions, we are focused on helping your business thrive. We begin with a thorough assessment of your current HR program to determine priorities, followed by regularly scheduled meetings to keep your team in the loop, make adjustments, and ensure that our services remain in sync with your organization.
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